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- Match the litre quantities on the Fuel Card Services invoice against the fuel expense claim forms/fuel receipts.
- Scan the invoice, expense claim form and fuel receipts to the desktop, naming the PDF as the invoice number
- Raise a purchase order against the invoice. Not against the fuel sales receipt.
- Click Purchases.
- Select Purchase Orders.
- click the blue Add Purchase Order button.
- Complete the New Purchase Order modal as required/desired.
- Click Submit.
New Purchase Order Modal
- Click the blue Add item button.
- Complete the New Purchase Order Line modal as required/desired.
New Purchase Order Line Modal
- Select NS24 as the stock code.
- Click the Add extra description box.
- In the text box add the invoice number, date, registration number of the car, number of litres, net value, and VAT amount.
- Click Submit.
- Check the net total matches the invoice.
- Click the green Confirm Order button.
- Click the blue Receive Items button.
Receive Goods Modal
- Enter the invoice number as the Delivery note number.
- Enter the date of the invoice as the Date time.
- Enter the quantity of the line to receive in.
- Click Submit.
